What it does
Automatically collects all attachments from completed Asana project tasks, packages them into an organised zip file with proper folder structure, and delivers to client or stakeholder without manual file gathering.
Why I recommend it
Collecting deliverables from dozens of tasks across a project wastes 1-2 hours and risks missing files. Automation ensures complete, organised handoffs every time while freeing your team for actual work.
Expected benefits
- 1-2 hours saved per project completion
- Zero missed deliverables
- Professional, consistent file organisation
- Faster project closeout
How it works
Asana project marked complete -> query all tasks in project -> download attachments from each task -> organise into folder structure (by task, section, or file type) -> create zip file -> upload to Google Drive/Dropbox -> share link with stakeholders.
Quick start
When next project completes, manually export all Asana task attachments. Note how long it takes and what organisation makes sense. Create that structure manually, then build automation to replicate the process.
Level-up version
Auto-generate folder structure based on project sections. Include README with task descriptions and completion dates. Remove duplicate files. Create separate folders for internal vs client-facing deliverables. Auto-email stakeholders with download link and project summary.
Tools you can use
Project management: Asana, ClickUp, Monday.com
Storage: Google Drive, Dropbox, Box
Automation: Zapier, Make, n8n
File processing: Custom scripts, CloudConvert
Also works with
PM platforms: Jira, Trello, Basecamp with attachments
Cloud storage: OneDrive, SharePoint
Client portals: Frame.io, Hightail for creative deliverables
Technical implementation solution
- No-code: Asana project status changed to “complete” -> Zapier fetches all tasks -> manually download attachments -> organise in Google Drive folder -> share link.
- API-based: Asana webhook on project completion -> API fetch all tasks -> download attachments via attachment URLs -> organise into folder tree structure -> zip files -> upload to cloud storage via API -> send email with link and file inventory.
Where it gets tricky
Handling large file sizes (video, design files), organising files logically when task structure is messy, dealing with attachments in comments vs tasks, and managing access permissions for shared folders.
