What it does
Analyses calendar and time tracking data to categorise time spent, revealing how much goes to revenue-generating vs. administrative vs. wasteful activities.
Why I recommend it
Time leaks drain profit silently. Visibility enables ruthless elimination of low-value activities and better delegation or automation prioritisation.
Expected benefits
- 30-60 minutes weekly of reclaimed time from awareness
- Better delegation and automation decisions
- Higher revenue per hour worked
- Reduced overwhelm from focused effort
How it works
Categorise calendar blocks and tracked time by type (revenue, admin, meetings, strategic, waste) → weekly analysis shows time allocation → flag high-waste categories → create elimination or delegation plan.
Quick start
Manually tag this week’s calendar blocks by category. Total hours per category. Identify top 3 time leaks. Eliminate or delegate one. Repeat weekly.
Level-up version
Auto-categorise based on calendar metadata. Track correlation between time allocation and revenue. Set time budgets by category. Gamify reduction of waste time.
Tools you can use
Calendar: Google Calendar, Outlook
Time tracking: Toggl, Harvest, RescueTime
Analysis: Spreadsheets, Clockwise
Automation: Zapier, Make, n8n
Technical implementation solution
- No-code: Export calendar events → manually categorise → spreadsheet totals → review weekly.
- API-based: Calendar API pulls events → classification algorithm → time allocation dashboard → alerts on threshold breaches → trend analysis.
Where it gets tricky
- Accurately categorising blended activities
- Respecting necessary admin time
- Taking action on insights without guilt paralysis
