What it does
Sends daily text reminders to your phone about invoices 60+ days overdue until they’re marked paid, ensuring aging receivables stay top of mind without manual tracking.
Why I recommend it
Overdue invoices get forgotten in the daily chaos. Daily SMS reminders create accountability and urgency, dramatically improving collection rates through consistent follow-up.
Expected benefits
- 30-40% improvement in collection speed
- Reduced DSO (days sales outstanding)
- Zero forgotten overdue invoices
- Clear daily AR visibility
How it works
Daily scheduled check -> query accounting system for invoices 60+ days overdue -> format list with customer names and amounts -> send SMS summary to owner/finance lead -> continue daily until invoice marked paid.
Quick start
Export overdue invoices weekly and manually review. Set phone reminders for follow-up. After a month, automate the daily check and SMS alert to eliminate manual tracking.
Level-up version
Escalate by age (60 days = daily text, 90 days = text + email, 120 days = text + call reminder). Include suggested collection actions. Stop reminders on weekends. Track collection success rates by reminder frequency.
Tools you can use
Accounting: Xero, QuickBooks, FreshBooks
SMS: Twilio, GoHighLevel SMS
Automation: Zapier, Make, n8n
Tracking: Google Sheets for collection logs
Also works with
Invoicing: Invoice Ninja, Zoho Invoice, Wave
Payment: Stripe for payment links in reminders
Collections: Fundbox, BlueVine for AR financing
Technical implementation solution
- No-code: Zapier daily schedule -> Xero/QuickBooks API fetch unpaid invoices >60 days -> format summary message -> Twilio SMS send to owner phone.
- API-based: Cron daily 9am -> accounting API query overdue invoices -> calculate days overdue -> generate prioritized list -> Twilio API send formatted SMS -> log reminder sent for tracking.
Where it gets tricky
Handling disputed invoices (don’t nag if legitimately contested), weekend/holiday scheduling, managing reminder fatigue, and ensuring you actually follow through on collections vs just getting reminded.
