What it does
Creates a daily top-3 to top-5 task list by scoring all open tasks on revenue impact and urgency, ensuring you work on what actually matters instead of what feels urgent.
Why I recommend it
Most people work on the loudest tasks, not the most important. Automated prioritization cuts through noise and focuses energy on needle-movers.
Expected benefits
- 20-40 minutes daily saved from prioritization decisions
- Higher revenue impact from focused work
- Less overwhelm from clear priorities
- Better progress on strategic vs reactive work
How it works
Daily trigger → pull all open tasks → score each by revenue impact and deadline urgency → select top 3-5 → create focus list → send to you → optionally time-block calendar.
Quick start
Manually score your tasks weekly on a 1-10 impact scale. Pick top 5 daily. Once scoring is consistent, automate the calculation and list generation.
Level-up version
Learn from completed-vs-abandoned tasks to refine scoring. Factor in energy levels and time available. Auto-defer low-impact tasks. Track correlation between focus list completion and revenue.
Tools you can use
PM tools: ClickUp, Asana, Todoist
Scoring: Spreadsheets, custom fields
Calendar: Google Calendar, Outlook
Automation: Zapier, Make, n8n
Technical implementation solution
- No-code: Daily trigger → PM tool exports tasks → spreadsheet scores by formulas → top tasks sent via email or Slack.
- API-based: Scheduled job → PM API pulls tasks → scoring algorithm ranks → create daily focus list → calendar API time-blocks → messaging API delivers list.
Where it gets tricky
- Accurately scoring impact
- Handling tasks with unclear timelines
- Avoiding the trap of always choosing urgent over important
